Business Operations
Mexico City

Office Manager

Why join frog?

Joining frog means you’ll be joining the “pond,” a global network of studios, each with a thriving in-person and vibrant virtual culture. frogs are curious, collaborative, and courageous, united by our passion for improving the human experience through design, while each bringing our unique and diverse skills and experiences to the table. We draw on our global reach and local knowledge to solve complex problems and design innovative, sustainable solutions that touch hearts and move markets. frogs prize humour, positivity, and community just as highly as performance and outcomes. Our culture is open, flexible, inclusive, and engaging. Working at frog means being empowered to Make Your Mark on every project, in your studio, your community—and the world at large.

The Position:

In this position you keep our studio running in good order and provide a great work environment for employees. You run an efficient office while keeping in mind budgets and overhead. This will include a pleasant demeanor with the willingness to work with staff members and motivate them to find new and better ways to do old tasks.

The Contribution:

Your abilities include but are not limited to strong leadership, team building, effective communication, multi-tasking, forward thinking, self-management, using your excellent organizational skills and successful prioritizing when everything is urgent. Furthermore you show accurate and timely accountability for required tasks. In this position you are very much overseeing everything outside the client work that is required to run a design-based operation.

Essential Functional duties:

  • Organize and assist in-studio and hybrid meetings, workshops and events
  • Maintain the appearance of the studio in great shape
  • Manage purchase orders for office and develop relationships with all kinds of vendors
  • Assist with overflow of administrative work
  • Assist staff with special meeting needs
  • Oversee the compliance of safety + COVID standards
  • Manage petty cash accounts for the office
  • Facilitate internal seating reorganization and bookings
  • Furniture, supples procurement
  • Manage special events in the office with Marketing
  • Generally manage and oversee staff, leadership and office needs
  • Plan, purchase, and prepare weekly Coffee Time activities
  • Welcome and onboard new hires
  • Responsible for maintaining a tidy, client friendly environment
  • Help to resolve minor IT challenges when IT is not in
  • Help sustain an open-minded, creative culture

You Are:

Someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies, and where a job title is not considered the final definition of who you are, but the starting point. You bring to the organization the following competencies;

  • 3-5 years relevant experience
  • Excellent Mac skills (Office, Outlook, basic design and presentation skills)
  • Ability to multi-task
  • Ability to prioritize
  • Resourcefulness
  • Fluent in Spanish and English
  • Proficient knowledge in the area of Facilities/Office management or assisting Executives
  • Excellent organizational skills
  • Excellent attitude in frustrating/uncertain scenarios
  • Excellent interpersonal/communication skills
  • Excellent understanding of creative teams and consultants needs.

Equal Opportunities at frog

frog is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status, or any other characteristic protected by law.

frog is a global business with teams working across the world. To help us process your application, please ensure that your application documents (CV, cover letter, portfolio, etc.) are all in English.