Corporate
Shanghai

Office Manager

 

Join us to do the best work of your life.

At frog we are united by our shared passion for outcomes that transform the human experience. We accomplish these outcomes by taking on complex challenges, big asks, and things that have never been done before. We look beyond point solutions and apply design to the creation of new strategies, systems, and—in some cases—entirely new businesses.  We know that takes all types of people. We believe that diverse backgrounds and experiences creates a stronger frog.

Our work is transformational because our people are extraordinary. frogs are analytical and artistic, conservative and unconventional, technical and whimsical. We look for hybrid talents and build teams around divergent expertise, which allows us to solve problems and uncover opportunities in unique ways. frogs are some of the best talent in the world, and together we advance the human experience through design. 

The Position:

In this position you keep offices running in good order and provide a pleasant work environment for employees. You run an efficient office while keeping in mind budgets and overhead. This will include a pleasant demeanor with the willingness to work with staff members and motivate them to find new and better ways to do old tasks.

The Contribution:

Your abilities include multi-tasking, self-management, using your excellent organizational skills and successful prioritizing when everything is urgent. Furthermore you show accurate and timely accountability for required tasks. In this position you are very much overseeing everything outside the creative department that is required to run a design-based operation.

Essential Functional duties:

  • Oversee administrative staff insuring 100% coverage
  • Oversee security of office
  • Manage purchase orders for office
  • Assist with overflow of administrative work
  • Assist staff with special meeting needs
  • Oversee the safety/code compliance of office
  • Manage petty cash accounts for the office
  • Assist staff with expense reports
  • Assist staff with timesheet entries
  • Manage special events in the office
  • Generally manage and oversee office needs
  • Plan, purchase, and prepare coffee time

Success in this role means success in delivering results through team work and a relentless focus on what’s best for frog. Success means continually holding oneself to the highest of professional and ethical standards and demanding the same of co-workers. Success is walking into frog every work day with an unwavering belief that you can and do influence affairs for the better and that in turn you will stand to reap the rewards both financially and professionally that your contribution merits. Someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies, and where a job title is not considered the final definition of who you are, but the starting point. You bring to the organization the following competencies; 

You Are: 

  • BA/BS or equivalent experience
  • 3-5 years relevant office operation/administration experience
  • Excellent PC or Mac skills (Excel Word and Outlook)
  • Ability to multi-task in a fast-paced group
  • Ability to prioritize
  • Excellent organizational skills
  • Excellent interpersonal/communication skills